Position Summary
The Benefits Administrator is responsible for planning, administering, and supporting the company’s employee benefits programs, including medical, dental, vision, life insurance, disability, retirement, and flexible spending plans. This role ensures accurate benefit enrollment, regulatory compliance, vendor coordination, cost management, and effective employee communication. The Benefits Administrator serves as the primary liaison between employees, vendors, and third-party administrators while partnering closely with Human Resources leadership to enhance benefit offerings and operational efficiency.

Essential Duties/Responsibilities
The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties:

• Serve as the primary point of contact for employees, plan vendors, and third-party administrators regarding benefits-related questions and issues•
• Coordinate, monitor, and manage the transfer of benefits enrollment data through carrier connections and vendor systems
• Administer daily benefits operations including enrollments, terminations, changes, beneficiary updates, COBRA administration, disability, accident, and life insurance claims
• Partner with the Director of Human Resources to support administration of the company’s 401(k) plan, including employee contribution changes and general plan inquiries
• Coordinate and schedule annual 401(k) informational meetings across all company locations
• Monitor employee eligibility and compliance with the Affordable Care Act (ACA)
• Ensure accurate preparation and filing of required ACA reporting, including IRS Forms 1094 and 1095
• Maintain compliance with applicable federal and state regulations affecting employee benefits programs, including ERISA, COBRA, FMLA, ADA, Section 125, and workers’ compensation
• Review payroll and employee data to verify accuracy of monthly benefits vendor invoices
• Monitor administrative costs of benefits programs and recommend cost-containment strategies, alternative plan designs, and efficient administration methods
• Develop, update, and distribute employee communications related to benefits programs, including open enrollment materials and summaries of benefits coverage
• Design and conduct benefits orientation sessions and annual open enrollment meetings across all locations
• Provide employees with guidance and support related to insurance coverage, claims processes, and plan understanding
• Document, maintain, and improve administrative procedures related to benefits processes
• Evaluate and revise internal processes to increase efficiency, ensure accuracy, and reduce costs
• Analyze current benefit plan designs and assess potential changes to coverage or cost structures
• Other duties may be assigned to meet business needs

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's degree in human resource management or related field

Experience/Skills/Abilities Required

• Three to five years of related benefits or employee benefits administration experience
• SHRM-CP or SHRM-SCP professional designations preferred
• Computer proficiency including PowerPoint or Google Slides, experience with HRIS and benefits databases
• Proven ability to work effectively in a team environment with associates
• Effective planning and priority setting. Ability to manage several projects simultaneously
• Knowledge of Self Insured and fully insured benefits plans
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation
• Excellent communication and organization skills

Work Environment/Physical Demands
Typical office environment – moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds

We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities.
 
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